January 13, 2011 Special Meeting
Special Meeting January 13, 2011
(These minutes are not intended to be a verbatim transcription of the proceedings and discussion associated with the business on the Commission’s agenda; rather, what follows is a summary of the order of business and general nature of testimony, Commission deliberation, and action taken.)
CALL TO ORDER/ROLL CALL/INTRODUCTIONS
Chairman Gover called the meeting to order at 9:01 am at the Redding Civic Center Council Chambers, 777 Cypress Avenue, Redding, CA. Commissioners Kehoe, Farr, Fust, Gover, and Haynes were present. Incoming Commissioner Patrick Jones was present as a member of the audience pending approval of his position by the City to replace Commissioner Dickerson. Commissioner Baugh was absent. Executive Officer Mickelson and Mary Hill were present as staff. Alternate Commissioners Morgan and Mathena were present as members of the audience.
PLEDGE OF ALLEGIANCE
Commissioner Haynes led the Pledge of Allegiance.
There was no public comment submitted.
The minutes of September 30, 2010 and October 14, 2010 were presented. By motions made and seconded (Fust, Haynes) the Commission approved the September 30, 2010 and October 14, 2010 minutes.
BUDGET & FISCAL AFFAIRS
Fiscal Year 2010-11 2nd Quarter Transaction Register
The Fiscal Year 2010-11 2nd Quarter Transaction Register was presented for review and adoption. Commissioner Haynes asked for clarification of the SPLITS listed in the Memo column for check #s 1473, 1474, 1490, and 1510. Ms. Mickelson explained that a SPLIT represents more than one account in the transaction, saying that check # 1474 were split between mileage and conference costs, and check # 1510 were split between software and tech support. Ms. Mickelson said a revised the Transaction Register would be rerun with the clarifications and emailed to Commissioner Haynes next week.
Ms. Mickelson also responded to Commissioner Haynes’s concern over check #s 1511, 1512, 1545, 1546, 1551, and 1552 from the Transaction Register. Ms. Mickelson said check #s 1511 and 1512 were pulled and rewritten, and that the remaining checks were posted after the first of the year. Commissioner Haynes asked about transaction #s 243, 244, and 245 and Ms. Mickelson responded that they are electronic transactions, not checks and due to personnel changes at the end of the year, a clearer Transaction Register will be forthcoming. The Commissioners agreed to approve a revised 2nd Quarter Transaction Register at the next meeting.
Consideration of Checking Account Statements
Ms. Mickelson presented the following bank statements: US Bank: three statements dated September 30, 2010, October 31, 2010, and November 30, 2010; Tri Counties Bank: four statements dated August 17, 2010, September 19, 2010, October 17, 2010, and November 17, 2010; and LAIF: three statements dated October 2010, November 2010, and December 2010. By motion made and seconded (Farr, Fust) the Commission approved the bank statements as presented.
Fiscal Year 2010-11 Mid-Year Budget Update
Ms. Mickelson presented the budget update and pointed out that many line items have 50% or more of funds remaining for the fiscal year. She mentioned that the budget is reflected through December 20, 2010, with a few transactions not included. By motion made and seconded (Kehoe, Gover) the Commission approved mid-year budget update as presented.
Naming of Budget Committee
Commissioner Gover recommended that they proceed with the people on last year’s commission: Commissioners Mathena, Baugh, and Farr. (No motion was raised??)
SPECIAL STUDIES AND REPORTS
Municipal Services Reviews:
Ms. Mickelson said their were no MSRs to present. The City of Anderson bumped the issue from their agenda and will be in the March agenda. In reviewing the Status Report she expected some of the items to be adopted in March.
CHANGES OF ORGANIZATION AND/OR REORGANIZATION
Report on Upcoming or Potential Proposals
The Executive Officer provided a brief report to the Commissioners regarding upcoming and expected proposals. Ms. Mickelson said no deposits were being made. This was an information item only. No action was taken.
OPERATIONS & ADMINISTRATION
Analyst Position Opening
Ms. Mickelson pointed out that the position was advertised as part-time and the reason for Jessica Smith’s departure was due to a reduction in hours.
Naming of Final Interview Committee
Ms. Mickelson asked for volunteers to do a second interview with the final candidates for the Analyst Position opening. Commissioners Kehoe and Farr volunteered and Commissioner Gover said he would be an alternate interviewer.
None was stated.
Commissioner Farr mentioned he attended a meeting the previous evening regarding the City of Redding becoming a charter city. He asked Ms. Mickelson what the effect would be to LAFCO if Redding became a charter city. Ms. Mickelson said she would provide an answer at the next meeting.
Commissioner Haynes pointed out that she was aware of another annexation of a small parcel of land into the ACID in Anderson.
Ms. Mickelson reiterated the importance of Patrick Jones being selected by the City.
In mentioning the CSDA/SDRMA workshop January 14, Ms. Mickelson stated that there was short notice given for this event and it may have been difficult for districts to attend. Commissioner Fust thanked Commissioner Haynes for a similar program that took place based on the Brown Act that requires training every two years. Commissioner Fust asked if that training counted as ethics training and wanted the CSDA training explained. Ms. Mickelson said training is available as Webinars through passwords. She said she could make passwords for these Webinars available next week.
The next Regular LAFCO Meeting will be held on Thursday, March 3, 2011 at the City of Anderson Council Chambers.
There being no further business, Chairman Gover adjourned the meeting at 9:31 am.
Amy K. Mickelson